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      Official Invitation to the General Assembly of the FSLCI on the 2nd of September in Bordeaux, France.
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      Dear *|FNAME|*,

      On behalf of the Board of Directors of the FSLCI I have the pleasure to invite you today to the forthcoming General Assembly of the FSLCI on the 2nd of September in Bordeaux, France.

      The General Assembly will take place back to back the LCM 2015 conference and will convene in the Palais des Congrès de Bordeaux (Avenue Jean-Gabriel Domergue, 33300 Bordeaux) from 5 – 7pm to elect a new Board of Directors, which is the principal organ of the FSLCI to govern and take strategic decisions, as outlined in our charter here.

      AGENDA

      • Agenda item 1: Welcome by the President of the Board of Directors (17:00 – 17:05)
      • Agenda item 2: Annual report on the activities of the FSLCI and its financial situation (17:05 – 17:20)
      • Agenda item 3: Discussion and acceptance of the annual report of the Board of Directors (17:20 – 17:25)
      • Agenda item 4: Report of the cash auditor (17:25 – 17:35)
      • Agenda item 5: Discharge of the Board of Directors (17:35 – 17:45)
      • Agenda item 6: Election of the new members of the Board of Directors (17:45 – 18:20)
      • Agenda item 7: Election of the cash auditor (18:20 – 18:25)
      • Agenda item 8: Decision on changes of the charter (18:25 ;– 15:35)
      • Agenda item 9: Approval of the allowances policy (18:35 – 18:45)
      • Agenda item 10: Closure and Outlook (18:45 – 19:00)

      In line with §6 clause 5 of our charter, you can request changes to the agenda up to the 28th of August. Any other requests for amendments to the agenda need to be decided upon by the General Assembly itself on the 2nd of September.

      I would also like to note that we will share all documents with regards to agenda item 2, 4, 8 and 9 with you in advance of the General Assembly, so as to ensure that you have a good understanding of all items to be discussed ahead of the General Assembly itself.

      REMOTE PARTICIPATION:

      Now, with regards to the involvement of members who will not be present in Bordeaux, there are two possibilities:

      1. Participation through remote connection

      Every member who won’t be in Bordeaux can participate via a remote connection. Please ensure that you have a stable internet connection and that your audio and video equipment is operational, so we can check your eligibility to participate as a member of the FSLCI in the General Assembly. We will provide call-in details ahead of the meeting in Bordeaux. For those who will participate remotely, we will use the service provided by https://www.adoodle.org to ensure that your votes are casted anonymously.

      2. Vote through the power of attorney

      Every member can delegate his vote to another member, who will be present in Bordeaux. To do so, please use a signed and scanned version of the corresponding form, which you can download here. Please note, in line with our charter §6 clause 7, members are only allowed to represent the votes of a maximum of three additional members.

      If you plan on participating in the General Assembly in one way or the other, please provide us with your feedback using this form: https://podio.com/webforms/12055814/830386

      Finally I would like to note that the President and the Vice-President of the Board of Directors will be voted upon by the newly elected Board of Directors during their first official Board Meeting. During this Board Meeting the newly elected Board of Directors will also decide about the next Executive Committee.

      On behalf of the entire Board of Directors, I would again like to invite you to participate at the forthcoming General Assembly and look forward to seeing you in Bordeaux.

      Best regards,
      Sanjeevan

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